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Subcontractor Agreement
The following is the description and specifications for Quality Standards and Policy Items that pertain to subcontractors and their engagement with SkyTop Builders. This document is distributed to subcontractors during the coarse of their engagement with SkyTop Builders and by accepting payment from SkyTop Builders, the subcontractor agrees to all of the following guidelines and terms.
Subcontracting Standards
The following are to be maintained without exception. All subcontractors are accountable for maintaining the following standards for Safety, Quality, and Production:
Safety
Residential construction is the most dangerous profession. As a result, extreme care needs to be taken in order to preserve a safe work environment. If at any time a subcontractor is deemed to be a hazard to themselves or anyone else, immediate steps will be taken by the job supervisor to correct the problem
Safe zones - clients are NOT allowed in the work area while work is in progress. Take care to establish a “Safe Zone” that delineates your work area from non-working bystanders
Scaffolding on the job site needs to be set up in order to provide safe access to a work location. It is the subcontractors responsibility to ensure compliance for their work environment
All tools that are brought on the job site by a subcontractor must be maintained in accordance with OSHA [www.osha.gov] specifications and cannot pose a hazard of any kind
A subcontractor is expected to provide their own tools and equipment. Any exceptions to this need to be discussed with the production manager if exceptions are to be made
All work environments must be kept clean. Work should proceed such that debris that poses a hazard is removed routinely
Quality
Code compliance is mandatory. It is expected that any subcontractor is familiar with the codes governing the body of work being performed. Any deviation in code compliance specific to a given trade is unacceptable
In addition to code compliance, assemblies installed by subcontractors must be free of nicks, scratches, burrs, fingerprints, etc. A workmanship standard will be agreed upon between SkyTop Builders and the subcontractor but where conflicts exist, SkyTop Builders will decide the resolution. A general rule abiding the SkyTop Builders approach will regularly include a "blemish free", code compliant, efficient installation. The subcontractor will be expected to work within these constraints
NOTE: IF A PERSON WITH NO SKILL OR ABILITY IN CARPENTRY IS ABLE TO LOOK AT A SUBCONTRACTORS WORK AND FAIL IT FOR LACK OF ATTENTION TO DETAIL, THAT SUBCONTRACTOR HAS FAILED AT THE MOST FUNDAMENTAL LEVEL - IF THIS OCCURS, IT IS GROUNDS FOR DISMISSING THE SUBCONTRACTOR AND REPLACING THEM WITH ONE WHO CAN MAINTAIN OUR QUALITY STANDARDS
NOTE: IF THE WORK A SUBCONTRACTOR PERFORMS IS NOT SUITABLE FOR "FINE HOMEBUILDING" OR "THE JOURNAL OF LIGHT CONSTRUCTION", IT'S NOT GOOD ENOUGH. A SUBCONTRACTOR MUST MAINTAIN THE HIGHEST QUALITY STANDARDS IF THEY ARE TO BE CONTRACTED FOR SkyTop Builders
Production
Production needs to be maintained together with quality and safety. Production expectations will be discussed between individual subcontractors and SkyTop Builders as the job requires. Subcontractors should respect the employees of SkyTop Builders and their duty to maintain a given level of production
Subcontracting Policy Items
Insurance
All subcontractors are required to carry the following insurance:
- Workers Compensation - this insurance should be no less than $500,000 in all applicable WC categories and should have a specific notation for Sole Proprietors stating that the coverage applies to the owner [i.e. - no “Ghost” policies will be permitted]
- General Liability - this insurance should be no less than $1,000,000
- Vehicle Insurance - any vehicle driven onto SkyTop Builders job sites must be in full compliance with state laws governing that particular class of vehicle
Taxes
All subcontractors are required to fill out a W-9 Form [Request For Taxpayer Identification Number] for SkyTop Builders. In doing so, the subcontractor understands their liability regarding taxes as outlined by the IRS in that document. For more information of W-9 liability and filing, review the following link: http://www.irs.gov/pub/irs-pdf/fw9.pdf
Current Client Sales and Potential Client Sales
As a subcontractor, it is expressly forbidden to address any aspect of work outside the current scope currently contracted for by SkyTop Builders with anyone other than the production manager. Distribution of sales material [including business cards] and pitches to the client for additional work on any of SkyTop Builders job sites is expressly forbidden
Posting of company signs of any kind on SkyTop Builders job sites are expressly forbidden. Signage visible on company vehicles and uniforms is acceptable
Any inquiry regarding work specific to residential construction made by individuals stopping by the job site should be directed to the production manager. Any job contracted [even a moonlighting engagement or “side work”] that results from an inquiry made on any of SkyTop Builders job sites is expressly forbidden
Any violation of these guidelines is grounds for immediate termination and substitution
Work hours
Work hours are Monday – Friday, 7:00 AM to 4:00 PM, local ordinances permitting. Any adjustments to this work schedule must be discussed with the production manager of SkyTop Builders in order to allow for client notification
Noise and Radio Use
Local noise ordinances supersede all of SkyTop Builders requirements. This usually restricts noise to the timeframe of 8 AM - 10 PM Monday through Saturday. Any violation incurred on the job site is the responsibility of the the noise maker[this includes fine payment].
Radios are to be kept at a moderate level and MUST NOT have offensive lyrical content. This is extremely important when children are present [Age 13 or younger]. Care must be taken to create a volume level that is acceptable with the client and their neighbors
Client Property
SkyTop Builders does a bulk of its work for clients in residential construction and remodeling. The following rules apply to the protection of the client's property and how subcontractors should handle themselves as temporary "guests" in or customer's homes:
- No driving on unpaved surfaces without the express consent of SkyTop Builders
- There is typically a demarkation line at which the construction area falls behind. That construction zone it to be kept clear of debris, and broom swept daily. This area is to be restricted to all but construction personnel
- If you enter a customer's house, remove your boots. If there is debris on your shirt, in your pants cuffs, etc., please brush it off in the construction area
- In any areas outside the construction zone, if it is made dirty by our construction process, clean it. Remember, any evidence of nails, wood chips, tar paper, or other construction products found here are to be cleaned up
- If a temporary outdoor toilet is not available, please abide by the following. When using someone's bathroom, leave it "cleaner than you found it". This includes wiping urine off the toilet and other areas where it splashed. Make sure ALL excrement is gone from the toilet before you are done. No one else will follow up to clean after you - please leave the bathroom clean
- If you need to transport equipment next to the customer's property, it is the responsibility of each individual subcontractor to assess whether or not the client's property is at risk. If it is at risk, measures should be taken to protect the clients property. i.e. - If the client's car is parked in the driveway and an subcontractor is transporting a ladder past the vehicle, the subcontractor should not touch the vehicle (with their tool or with the ladder). In the event that any damage is incurred upon a vehicle (which can easily be moved), it will be the subcontractor's responsibility to pay for any damages.
- As a general rule, respect what does not belong to you and avoid putting property at risk by using common sense. Think of the personal item you value the most and think of what would happen if damage occurred to it. Now respect the client's property assuming they value what potentially could be damaged the same way you value your property
- Neighbors property - is debris falls into a neighbors property, it is the responsibility of the subcontractor to clean up that mess immediately
Job Site Behavior
All subcontractors need to behave professionally while on site. Foul language is discouraged and is absolutely forbidden in front of the client (this is particularly the case when children are around). It is always good practice to avoid profanity in order not to "slip" at the wrong time and offend a client adult or a child.
Dress Code
All subcontractors are required to wear shirts without rips and tears. Clean thick cloth pants without stains, rips, or worn knees are also required. Work boots are to be worn at all times during the workday unless they are removed when in a clients home for cleanliness purposes.
Subcontracts are expected to show up to work clean and groomed.
Smoking and Smokeless Tobacco
General
Smoking in NOT permitted inside any customer's home, regardless if they are smokers or not. Smoking is permitted outside only when proper ventilation exists and it is not a fire hazard (i.e. - smoking while working under a front porch is a fire hazard. Smoking while doing vinyl siding is not). If the smoke is offensive to another subcontractor or subcontractor working in the direct vicinity, the smoker MUST stop smoking until that person moves to a different area.
Butt Disposal
Smokers will dispose of their garbage by extinguishing the butts and throwing them into garbage containers
Smokeless Tobacco
Chewing is NOT allowed inside any client's home. Chewing is allowed outdoors only, and tobacco juice is to be discharged on natural earth surfaces only (i.e. - grass, dirt, mulch. Not sidewalks, driveways, patios, etc.).
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